Principles

The electronic archive is a depository of electronic documents (both those already created in electronic form and those created by scanning paper documents). Compared to storing such documents on a file-server disc or in a personal computer folder, an electronic archive provides a number of useful services such as search, indexing, access control (including remote online access from a number of workplaces), etc.

The electronic archive does not usually exist in companies on its own – it integrates with other parts of the company's information systems. It can be either a specialized document-management system, a records management or work-flow system, but it is often integrated into the existing operating system which the company originally used for dealing with their operational agenda together with the circulation of paper documents. Thanks to the integration of the electronic archive in the operational information system, users receive documents from the electronic archive on their screens at precisely the moment they are needed in the context of working with their own information system.

The secured electronic archive raises the level of electronic copies to that of the paper originals. This is made possible by the sophisticated technology as well as the favorable status of key legislation in the Czech Republic (such as the Electronic Signature Act, VAT Act, etc.). Sometimes such an electronic archive is referred to as "guaranteed" or "trusted".

This is not only about technology, but also about methodology and documentation.

Advantages

Technology

Standards

ZEA uses advanced cryptographic methods, providing cryptographically verifiable evidence proving the authenticity of the document.

The implementation is in compliance with internationally accepted standards and is based on the results of the working group LTANS (Long Term Archive and Notary Services) of ISOC, an internationally recognized organization.

The ZEA system is compatible with all accredited providers of certification services in the Czech Republic; to secure long-term reliable detection of authenticity of the document, it uses, among other things, the timestamps in CR accredited temporal authority.

ZEA Integration with other systems (e.g. document management system, records management, etc.) is carried out by means of standard protocols based on WebServices.

Instalation

The company does not have to change its current operational information system and ZEA becomes a useful complement.

The customer receives complete technical and methodological documentation as part of the supply.

Initial configuration of the system is carried out by STYRAX, a.s. according to customer's requirements. Further administration can be taken over by the customer.

STYRAX, a.s. also supervises the verification operation.

Delivery options

ZEA BOX: HW, OS, DB and ZEA supplied as one unit
ZEA SW: stand-alone SW ZEA  that can run on the existing platform of the customer
ZEA Components: intended for development workers who want to integrate ZEA  functions into their SW

How does it work

Electronic documents are saved directly in ZEA. Paper documents are scanned and subsequently stored in ZEA. The client's operating information system can request the relevant electronic or digitalized document through the programming interface (WebServices), and the document is then displayed to the user. ZEA itself keeps "evidence record", which can be submitted to court or another institution if it is necessary to prove the authenticity of electronic copies of documents.

Support

ZEA system is available with different levels of support:

Individual ZEA adjustments

If required by the customer, STYRAX, a.s. is also able to make modifications and offer additional functionality for the ZEA individual needs of a particular company.

Consultancy

STYRAX, a.s. also provides consultancy aimed at optimizing business processes in the context of implementing the principles of the paperless office (this concerns state and public administration, health facilities, non-profit sector, etc.).

Price

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